Are you a coach looking to deliver more value to your clients while minimizing the time you spend on delivery? If so, you’re in the right place. In this blog post, I’m going to break down the exact program structure that I used to build an eight-figure coaching business and the same structure I’ve used to help countless coaches scale their programs successfully.

Why Automate Your Coaching Program?

One of the biggest challenges coaches face is being stuck in constant delivery mode. If you’re spending all your time on one-on-one coaching calls, you have no room to scale. Here are the two main reasons most coaches hit a ceiling:

1. Overloaded with delivery – If you're always coaching, you can't take on more clients or work on business growth.

2. Limited client capacity – Without a scalable system, you physically can’t serve more people without burning out.

The solution? Automating your program delivery. When you set up the right systems, you can serve more people, provide higher value, and ultimately make more money while working fewer hours.

The Ideal Coaching Program Structure

The most effective coaching model I’ve found is a group coaching program with a hybrid "done-with-you" approach. Here’s why:

• A group coaching model allows you to serve 50-100+ clients at a time without adding to your workload.

• The "done-with-you" approach ensures your clients receive support and accountability while still learning to implement the strategies themselves.

• You get the best of both worlds: high-value results for your clients and more freedom for you.

Key Components of a Scalable Coaching Program

1. Weekly Group Coaching Calls
   A structured, high-value call where you provide training, answer questions, and help clients overcome obstacles in real-time. This ensures clients stay engaged and on track.
   

2. Dedicated Accountability Coach
   If you’re just starting, you can be this coach yourself. However, as you scale, hiring a dedicated accountability coach (even at a low cost from the Philippines) ensures clients receive ongoing support without overloading your schedule.
   

3. Step-by-Step Video Modules
   Clients should have access to a structured learning path. Recorded training modules allow them to move through your program at their own pace while ensuring consistency in your coaching.
   

4. Community & Peer Support
   A private online community (like a Facebook group or a platform like School) keeps clients engaged, allows for peer support, and reduces the need for one-on-one communication.
   

5. Pre-set Accountability & Progress Tracking
   Having structured check-ins, progress tracking, and milestone submissions ensures clients stay committed and see real results.

   How to Execute This Model Step-By-Step

1. Outline the Client Journey
   What are the key steps your client needs to take to get results? Map out their journey from start to finish. Example:

   • Step 1: Foundations

   • Step 2: Offer Creation

   • Step 3: Marketing & Lead Generation

   • Step 4: Sales & Closing Clients

   • Step 5: Delivery & Client Success

   • Step 6: Scaling & Upsells

2. Build Your First Version Quickly
   Don't wait until your program is "perfect" to start selling. Sell it first, validate the demand, and build the content as you go. This ensures you’re creating something that meets real market needs.
   

3. Leverage Group Calls for Content Creation
   Record your coaching calls, turn them into training modules, and gradually build a complete course. This saves time and maximizes your efforts.
   

4. Hire an Accountability Coach When Needed
   Once you have consistent clients, hiring a support coach (even at $500-$1,500/month) allows you to step back from day-to-day interactions while maintaining high-quality client results.
   

5. Refine, Scale, and Optimize
   Once your system is running smoothly, focus on refining your content, optimizing your sales process, and scaling your client base through marketing and ads.

The Proof: Why This Works

At one point, my coaching program had over 4,000 high-ticket clients with just 14 team members handling delivery. By structuring the program this way, we were able to serve a massive client base without compromising on value.

If you set up your coaching program with this model, you can unlock massive scalability while maintaining high client success rates.

Conclusion: Take Action Now

If you’re tired of feeling stuck in one-on-one coaching and want to deliver more value with less time invested, this is the model to follow. Start implementing these steps today, and watch your coaching business scale faster than you ever thought possible.

Supplemental Video